024 – 323 77 39
Involve is keen to foster a positive relationship with Contacts. We collect a range of data from our Contacts so that we can do our work as well as possible, with a view to building a satisfactory, congenial connection. We also share the knowledge we have built up with our Contacts through our Website and our newsletters. Here are details of the data we collect from our Contacts and our reasons for doing so.
We collect the following data in our Contact management file:
We collect this data for the following purposes:
Retention period: we retain this data until we are asked to delete it or for 18 months in the absence of further work from our Contacts.
We collect the following data supplied to us by our Contacts:
We collect this information because:
Contacts can register for our newsletters via our Website. They can also leave information there by clicking on “Share knowledge”. In those cases, we use the data to request feedback on our knowledge. In fact, you may still download knowledge without leaving this information.
Retention period: we retain this data until you unsubscribe from the newsletters. This option appears at the foot of each newsletter. The newsletter is published between 4 and 6 times each year.
We retain quotations, investigation data and email correspondence relating to completed and ongoing projects in our secure project archive. If a quotation is not accepted, we still retain the data, but then anonymously.
With your consent, we collect the following data:
We collect this information because:
Retention period: we retain a CV for 3 years in our secure database. After 3 years, we send our Contacts an email asking whether we may keep holding on to the data. A request for checking the data. Contacts may ask at any time for their CV to be deleted.
Retention period: we only collect data if you have consented. If Contacts apply for jobs via Involve, we ask whether this data may be retained in order to keep in touch about the progress of the job application. In some cases, if the application is turned down or if we want to retain someone’s details on file, we will ask whether we may do so. We will do this if we anticipate that a suitable position might become available on our team at a later date. The data is deleted after 3 years. Contacts may ask for their CV to be deleted at any time.
If a Contact orders one of our books from us, we collect the following data:
We save this data so that we can keep Contacts informed about the order and send them invoices. We retain the invoice in line with the statutory guidelines.
We organise events a number of times each year to share the knowledge we have gained with our Contacts. At these events, we (sometimes) take photos to share them in our newsletters, on our Website or on social media, all from a marketing perspective. If one of our Contacts attends a meeting, we ask for consent to produce image material. Contacts can let us know if they do not want this to happen. We may also take photos during the work we do for our Clients. We may use these photos on our website, for instance when posting cases. We always ask for your consent to use image material.
We use all of the information we collect in order to support and improve our Website, by:
We will not lend out or sell your (personal) data.
We are entitled, on the basis of a statutory request, to gain access to and save your information and/or share it in response to a statutory request (such as a search warrant, court order or summons). We are also entitled to save your information and/or share it if we believe that this is necessary for the detection, prevention or identification of fraud or other illegal activities and in order to protect us, you and others. Information we reveive about you can be opened, processed or saved for a longer period if this is required in terms of a legal application or obligation, an investigation relating to our terms and conditions or policy, or otherwise to prevent harm. Involve has taken appropriate technical and organisational steps to safeguard your data against loss or any form of unlawful processing. We deploy security measures to ensure that information is safeguarded via the Website. However, Involve cannot guarantee that the information on the Website will not be opened, revealed, amended or deleted. You are responsible at all times for the management of emails between you and Involve. We are not responsible for the functionality, privacy or security measures of any other organisation.
Your data may be transferred and maintained on computers and/or servers located outside the Netherlands and/or the EU, where the data protection laws may be different. We make every effort to ensure that even when your personal data is processed outside the EU, this is done in a legally correct and careful manner.
In line with the GDPR and other relevant legislation, Involve does not retain personal data for any longer than is necessary to achieve the aims for which that data is collected or processed. We will observe a longer retention period if we are required to do so by legislation (such as administrative information pertaining to completed orders). Please contact us at firstname.lastname@example.org if you wish further information on how long your own specific personal data will be retained.
Involve has concluded processor agreements with the following parties for the purpose of processing data:
Where necessary, we also conclude processor agreements with Contacts in connection with processing personal data within assignments.
If you would like to examine your personal data, if you want to amend or delete your data or if you would like to transfer all or some of your personal data to yourself or a third party, you can contact Involve by sending an email to email@example.com, or a letter to:
Albertus Perkstraat 88
1217 NW Hilversum
If Contacts feel that a problem has not been addressed adequately, they are entitled to submit a complaint to the Dutch Personal Data Protection Authority [Autoriteit Persoonsgegevens].